Privacy Policy

Last updated: November 4, 2025

IMDS takes your privacy seriously. This policy explains how we collect, use, and protect your personal information when you visit our website.

Quick Summary

We collect basic information (name, email) when you register
We use Google Analytics to improve our website
We use a cookie consent banner before placing non-essential cookies
We don’t process sensitive personal data
You have full rights to access, modify, or delete your data

Contact Information

IMDS
Ceintuurbaan Noord 150
9301 NZ Roden
The Netherlands

Website: https://imds.nl
Phone: +31 50 8200 230
Privacy Contact: privacy@imds.nl

The website Simplify-PCI is part of the global IMDS brand and is thus responsible for the processing of personal data as described in this privacy policy. All data that is mentioned as part this policy is stored within the EU.

Information We Collect

Information You Provide

When you register or use our website, we may collect:

Name – to personalize your experience
Email address – to communicate with you and provide account access
Basic company information – to better facilitate you with our ordering process

Information We Collect Automatically

When you browse our website, we automatically collect:

Usage data – pages visited, navigation patterns, time spent on pages
Technical data – IP address, browser type, device information
Cookie data – as described in our Cookies section below

We collect this information through Google Analytics to help us understand how visitors use our site and improve your experience.

Special or Sensitive Data

We do not process special or sensitive personal data of our visitors. This includes data revealing racial or ethnic origin, political opinions, religious beliefs, health data, or biometric data.

How We Use Your Information

We use the information we collect to:

Personalize your experience – remember your preferences and settings
Improve our website – understand how visitors use our site and identify areas for improvement
Provide customer service – respond to your requests and support needs
Manage your account – allow you to access and use account features
Administer site features – run contests, promotions, surveys, or other features you choose to participate in

Legal Basis for Processing

Under GDPR, we process your personal data based on:

Your consent – for cookies, analytics, and marketing communications (you can withdraw consent at any time)
Legitimate interest – to improve our website, ensure security, and provide better services
Contractual necessity – to provide you with an account and deliver the services you’ve requested
Legal obligation – to comply with applicable laws and regulations

Cookies

What Are Cookies?

Cookies are small text files stored in your browser when you visit our website. They help us make the website work properly and improve your experience.

Types of Cookies We Use

Functional Cookies (Essential)
These cookies are necessary for the website to function properly. They enable basic features like page navigation and access to secure areas. The website cannot function properly without these cookies.

Analytical Cookies
We use Google Analytics 4 to understand how visitors use our website. This helps us improve your experience. Google Analytics collects information such as:

How often users visit the site
What pages they visit
What other sites they used prior to coming to our site
General geographic location (country/city level)

Tracking Cookies
These cookies track your browsing habits to help us optimize the website based on user behavior.

Cookie Consent

We use a cookie consent banner to obtain your permission before placing analytical and tracking cookies on your device. Essential cookies that are necessary for the website to function are placed automatically. You can manage your cookie preferences at any time through the banner or your browser settings.

Managing Cookies

You can control and manage cookies in several ways:

Through Our Cookie Banner
Adjust your preferences using our cookie consent banner, which appears when you first visit our site.

Through Your Browser
You can set your browser to warn you each time a cookie is being sent, or turn off all cookies. Each browser is different, so check your browser’s Help menu to learn how to modify your cookies.

Quick links to cookie settings for popular browsers:

Opt Out of Google Analytics
You can opt out of Google Analytics tracking by:

Adjusting your cookie preferences in our cookie banner
Installing the Google Analytics opt-out browser add-on: https://tools.google.com/dlpage/gaoptout
Adjusting your browser settings to block analytics cookies

Important: If you disable cookies, you may lose the ability to access certain services and features. The website may not function as smoothly, and you may lose personalized settings like login information.

How We Protect Your Information

IMDS takes the protection of your data seriously and implements appropriate technical and organizational measures to prevent:

Misuse
Loss
Unauthorized access
Unwanted disclosure
Unauthorized modification

Security Measures

Regular security scans – our website is scanned regularly for security holes and known vulnerabilities
Access controls – only employees who need information to perform specific jobs are granted access to personal information
SSL encryption – all sensitive information you supply is encrypted via Secure Socket Layer (SSL) technology
Restricted access – all collected information is restricted to our office and protected systems

Report Security Concerns

If you believe your data is not properly secured or there are indications of abuse, please contact us immediately at privacy@imds.nl.

How Long We Keep Your Information

We retain your personal data only as long as necessary for the purposes outlined in this policy:

Google Analytics data – retained for 14 months, after which it is automatically deleted
Account information – kept until you request deletion or close your account
Communication records – retained for as long as necessary to provide support and comply with legal obligations
Cookie data – retention periods vary by cookie type (see cookie settings for details)

When data is no longer needed, we securely delete or anonymize it.

Third-Party Sharing

We do not sell, trade, or otherwise transfer your personal information to outside parties, except as described below:

Service Providers We Use

Google Analytics – to analyze website usage and improve our services
Website hosting provider – to operate and maintain our website
Email service provider – to send communications (if applicable)

These parties are contractually obligated to keep your information confidential and use it only for the services they provide to us.

Legal Requirements

We may disclose your information when we believe it is necessary to:

Comply with applicable laws and regulations
Respond to legal requests from authorities
Enforce our site policies and terms of service
Protect our rights, property, or safety, or that of others

Non-Personal Information

We may share non-personally identifiable visitor information (aggregated, anonymous data) with third parties for marketing, advertising, or analytical purposes.

Advance Notice

If we plan to share your personal information with third parties for purposes not described in this policy, we will provide you with advance notice and the opportunity to opt out.

Your Rights

Under GDPR and other privacy laws, you have the following rights regarding your personal data:

Right to Access

You can request a copy of the personal data we hold about you.

Right to Correction

You can request that we correct any inaccurate or incomplete personal data.

Right to Deletion

You can request that we delete your personal data (“right to be forgotten”).

Right to Restrict Processing

You can request that we limit how we use your personal data.

Right to Data Portability

You can request that we transfer your personal data to you or another organization in a structured, commonly used format.

Right to Object

You can object to our processing of your personal data based on legitimate interests.

Right to Withdraw Consent

You can withdraw your consent to data processing at any time (where processing is based on consent).

How to Exercise Your Rights

To exercise any of these rights, send a request to privacy@imds.nl.

Identity Verification: To ensure the request has been made by you, we ask you to send a copy of your ID with your request. Please black out your passport photo, MRZ (machine readable zone), passport number, and citizen service number (BSN) to protect your privacy.

Response Time: We will respond to your request as quickly as possible, but no later than four weeks (one month under GDPR).

File a Complaint

If you believe we have not handled your personal data properly, you have the right to file a complaint with your national supervisory authority. In the Netherlands, this is the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Children’s Privacy

Our website does not intend to collect data from visitors under the age of 16 without parental or guardian consent. This age limit aligns with GDPR requirements for the EU.

We cannot always verify if a visitor is over 16 years old. We encourage parents and guardians to be involved in their children’s online activities to prevent data collection without proper consent.

If you believe we have collected personal information from a minor without appropriate consent, please contact us at privacy@imds.nl. We will delete this information as quickly as possible.

Changes to Our Business

If IMDS’s business assets are acquired by a third party, we may transfer the personal information we hold to that party. If IMDS buys or sells subsidiaries or business units, personal information may be transferred as part of those transactions.

In such cases, personal information would remain subject to the commitments made in this Privacy Policy or an equivalent policy, unless you are notified and given the opportunity to opt out of the transfer.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

When we make changes, we will:

Update the “Last updated” date at the top of this policy
Notify you of significant changes via email (if you have an account) or through a prominent notice on our website
Obtain your consent if required by law

We encourage you to review this policy periodically to stay informed about how we protect your information.

Questions or Concerns?

If you have any questions about this privacy policy or how we handle your personal data, please contact us:

Email: privacy@imds.nl
Phone: +31 50 8200 230
Mail: IMDS, Ceintuurbaan Noord 150, 9301 NZ Roden, The Netherlands

We’re here to help and will respond to your inquiry as soon as possible.

This privacy policy is designed to comply with the EU General Data Protection Regulation (GDPR) and Dutch privacy laws.